AIT (Administrator-In-Training)

The AIT program is a mandatory program required by all who seek to own and operate a licensed family care home in the state of North Carolina. The AIT program requires the trainee to undergo 100 hours of on-the-job training with a preceptor.  Additionally, the trainee will also have two days of classroom training with a state -approved AIT program. After the two-day classroom training, the trainee will map out 100 hours of OJT (on-the-job training) and self-study portions of the program. The preceptor will work with the trainee covering several areas of focus.  

These areas of focus are:

• PERSONNEL
  (Orientation, Staff Qualifications, and Staff Requirements.)
• BUSINESS OFFICE ADMINISTRATION
  (Admissions, Discharges, Resident Funds, Billing and Marketing).
• RESIDENT CARE/ PERSONAL CARE
  ( Assistance with Activities of Daily Living – ADLs).
• MEDICATION AIDE DUTIES 
  (Administering, ordering, receiving, and supervising medication passes).
• ACTIVITIES 
  (There will be a focus on scheduling, organizing, and facilitating activities for the aged in the facility).
• DIETARY 
  (Food ordering, handling, cooking, and inventory of food.  We will also look at therapeutic diets for the patients).
• ENVIRONMENTAL HOUSEKEEPING
  (Cleaning and laundry services within the facility).
• MAINTENANCE 
  (Special emphasis on water temperatures, sprinkler systems, generators, and heating and air conditioning of the facility).
• OTHER 
  (Community events, facility visits, and educational trainings).

These are the areas of focus of which the preceptor and trainee will focus for the AIT 120-hour program.  Time spent in each of these areas will be different for each trainee based on the trainee’s previous work experience and skill set.

The AIT 120-hour program will also contain three meetings with the AIT preceptor, the trainee, and the AIT program provider.  These meetings are established as the initial, midpoint, and final meetings.

• INITIAL MEETING
  The goal of the initial meeting is to establish what the OJT plan will entail, which is to briefly familiarize the trainee with the areas of focus. 
• MIDPOINT MEETING
  The goal of the midpoint meeting is to review the success of the first half of the program and to discuss areas of focus that may need more training. A summary of the trainee’s strengths and weaknesses are reviewed during this meeting. 
• FINAL MEETING
  (The goal for the final meeting is simply to do a final summary of the total 100 OJT hours and to discuss final thoughts, views, concerns, and opinions of the trainee’s ability to move into the role of a certified family care home administrator. 

At the completion of the AIT program, a review of the strengths and weaknesses of the trainee are assessed and a determination as to whether any additional hours of training are needed.
At the end of the OJT, the preceptor will review and complete the required NCALA program documentation of the OJT and a student evaluation. All documentation gets submitted to NCALA, certifying the 120-hour program has been completed.  NCALA is the North Carolina Assisted Living Association which holds the mandatory two-day classroom portions for trainees, persons interested in either owning or operating family care Homes.